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How to Backup Office 365 Mailbox On Local Machine?

What tools do you use to backup Office 365 Mailbox Items?

Fact is that Microsoft protects data against hardware and software failures. No data protection against accidentally deleted files, contacts, calendar and emails, which is discovered after 30+ days or after the site bins have been emptied.

At least that's what I think. Has anyone an answer? My customers are typically small companies, under 10 users. Sometimes even just 1 to 3.


  • EdbMails Office 365 backup is the most suitable solution for all the limitations of Office 365 which is related to Data protection. It helps to take backup of your Exchange data and to secure and protect your backup data, EdbMails Office 365 and Exchange Server Backup is encrypted with standard military grade AES 256-bit encryption. You can choose your own Private Encryption Key for additional protection or you can use the Default encryption provided by the application and also it is also easily recoverable.

    Features / Advantages of EdbMails Office 365 Email Backup

    AES 256-bit Encrypted, Incremental and Highly Compressed Backup

    You can set Private Encryption Key for the backup for an additional protection for your data

    Save Office 365 Mailbox backup on your local computer or on network / shared drives

    Incremental backup: Consecutive backup will only backup newly added items to your mailbox there by saves bandwidth, disk space and time.

    Keeps upto 30 incremental versions on your local backup

    Highly Compressed and Incremental backup will enhance backup performance

    Granular backup of Office 365 mailbox can backup Emails, Contacts, and Calendar, task etc.

    Configure backup in 2 clicks by using easy of use and user-friendly application interface.

    Filter Office 365 Mailbox backup by Date, Subject,  Attachment,  Email address etc.

    Backup single mailbox as well as multiple mailboxes from Office 365

    Backup Archive Office 365 mailboxes

    Backup Public folder Office 365 mailbox

    Download EdbMails from:


  • Easily Backup Office 365 mailbox with the help of Office 365 Email Backup Software. It create backup of Office 365 along with all attachments all data items. This application is completely standalone and does not require any external utility to perform the backup task. It provides option to export Office 365 to different file format and email service like PST, PDF, MBOX, MSG, EML/EMLX, Office 365, Gmail, G Suite, etc.

  • I would also like to recommend here a very effective and secure Office 365 backup software named as Softaken Office 365 Backup. By using it, you can easily export Office 365 mailboxes to PST file. the software allows to export single as well as multiple Office 365 mailboxes as per requirement.

  • Give a try to Office 365 Backup Software that provides effective solution to backup your Office 365 database locally into different usable file formats - PST, PDF, MBOX, EML and MSG. It also supports Application Impersonation option that is useful for organizations to backup their employees' user accounts data from their Office 365 admin account to desktop, at once.

  • To backup and restore Office 365 mailboxes, you can also use Kernel Office 365 Backup & Restore software. It can easily backup Office 365 mailboxes and import then Outlook PST formats without Outlook. For more information, visit: https://www.nucleustechnologies.com/blog/office-365-backup-solution-for-msps/

  • To get backup of Office 365 mailbox into PST, you must try Exchange Recovery Manager tool, This tool also helps users to Export EDB files, live Exchange server, and Outlook profile stores mailboxes into PST, EML, Office 365, Live Exchange server, and MSG. Read More: https://www.shoviv.com/blog/export-office365-mailbox-to-pst/

  • I think you should try the best Mac Office 365 Backup Tool that supports you to completely extract backup of Office 365 to PDF, PST, MSG, MBOX, EML and EMLX format without any problem. You can simply activate this application on all Mac versions. This tool is easily accessible with the basic knowledge of computer. Free demo version facility is available for user evaluation that allows saving first 100 emails and 25 other items without any cost. For more details please visit:- https://www.toolscrunch.com/mac-office365-backup.html

  • Here you need to try one more application which is MailsDaddy Office 365 Backup Tool. With this software, you can Export the multiple Exchange Online Mailbox data like emails, contacts, calendars, appointments, and attachments into PST or other formats like MBOX, MSG, and EML etc at a time. This is the 100% safe and secure that means you can create the backup of o365 Mailbox without losing any data.
    For more details, you can visit: https://mailsdaddy.com/office-365-backup/

  • You can get the most effective and reliable utility i.e. Office 365 Backup software. By using this program you can easily backup Outlook web app emails on the local machine without any issue. You can smartly use this tool on any Windows OS platform even without having any technical knowledge.
    For more information, visit here: https://emailmigrationsolution.wordpress.com/2019/01/24/backup-outlook-web-app-emails/

  • Hi There,
    If you are looking for a solution to backup Office 365 mailbox to local machine, then we will recommend you to choose best Office 365 backup software to save emails from Office 365 account. It is the best way to download emails from Office 365 mailbox to multiple saving formats along with emails, attachments, contacts, calendars, etc. without any alteration of data.
    Office 365 backup tool is a 100% safe and secure solution for users to save emails from Office 365 mailbox account. It is straightforward solution for users to move emails from Office 365 to PST, EML, MBOX, EMLX, PDF, Gmail, Outlook.com, Apple Mail, Yahoo, and 26+ saving options.

    For More Info: - https://gallery.technet.microsoft.com/Office-365-Backup-Tool-f94c24e8

  • Very good way, thank you! If you have any questions, please contact me on the website.

  • If you want to backup Office 365 account. use Office 365 backup software that backup your Office 365 to PST, MSG, EMLX, EML, and MBOX file format. With error-free result and backup data accessed to any version of outlook, apple mail, window live mail and other clients, that make your conversion simple and smooth. The tool works on all Windows versions. For more detail visit here: http://www.msoutlook.org/office-365-backup/

  • Backup Your Office 365 Data Manually!!

    A lot of experts have advised the tools to backup Office 365 emails, but you can also try the manual approaches for the same!

    Follow the below steps to export O365 data to local storage:

    Save Your O365 Emails as HTML or PDF:
    This method is really simple and can be applied to download Office 365 email files one by one. Follow the below steps:

    As HTML-

    1. Go to **Mail **view >> Open the inbox folder containing required emails.
    2. Go to File option >> click **Save As **>> provide a location path to the emails on your local storage.
    3. Now select the file format HTML from the** Save As drop down menu >> hit **Save.
    4. Follow the same steps to download all emails from Office 365 webmail one by one.

    As PDF-

    Since PDF is not a default file format supported by Microsoft, we can’t directly save emails in PDF extension. For that, we will have to choose the html format first and then follow the below steps:

    1. First of all, follow the above steps performed for HTML.
    2. In Outlook, navigate to File **>> choose **Open >> browse the HTML file created initially.
    3. Navigate to File >> hit Save As >> choose PDF format from the drop down menu >> Tap Save

    Reference From: https://www.systoolsgroup.com/how-to/download-all-office-365-online-emails/

    There are other methods also elaborated in the article above.

    Hope this is helpful.

    Thanks & Regards,

  • Hello,

    If you want to create the backup of Office 365 Mailbox data, then you can use the eDiscovery PST Export Tool which is provided by Microsoft and you can also use any third-party software. But there are many applications available so I am suggesting you the Office 365 Export Tool. By this software, you can export your all Office 365 Mailbox data like emails, contacts, calendars, and tasks into PST within a few clicks.

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